As more local, state, and federal authorities take action to restrict the spread of COVID-19, a company’s ability to support an effective remote workforce has taken center stage in operational conversations around the world. At Moovila, we are fortunate to be able to shift to a fully remote model for the next several weeks to protect our employees, families, and communities. Although remote work can be challenging, we are grateful for the technology and tools available to keep us connected and running at full speed. Here are some best practices our team has implemented to keep everyone informed and accountable.
Ensure leadership is virtually present
When teams are physically separated, frequent reminders of the broader mission and goals are essential to keep employees aligned and motivated. Your leadership team needs to be present and available.
- Schedule a weekly all-hands meeting with company leadership.
- Get your entire leadership team involved. Rotate through leaders from each department and have them present updates from their project portfolios.
- Create a clear, company-wide vehicle for collecting questions or feedback. Team members should know where to go when they have questions that need to be answered.
Conduct daily stand-up meetings
Nothing beats actual conversation for addressing questions and issues quickly, so take a hint from Agile methodology.
- Begin each day with a virtual 10-minute team meeting. Have each team member cover what they completed yesterday, as well as what they have planned to work on today.
- Use this as a time for team members to escalate any impediments to ensure that roadblocks are remediated as soon as possible.
- If there are new requirements or additional needs that arise, make sure new tasks are documented immediately and that owners are assigned to each task, so nothing slips through the cracks.
Create a positive online experience
If you aren’t used to working remotely, seeing your face on camera can be a little intimidating. However, embracing the technology you have available can help maintain your teams’ routines and cadence.
- Whenever possible, turn the camera on! It’s important to create face time via video conferencing, even if some people feel a little awkward initially on camera. Reassure your team that t-shirts and cluttered offices are acceptable for internal meetings. No one is judging! We’re just trying to get through this together
- Use screen and document sharing solutions to eliminate confusion and create cohesion. It’s easier to follow along and keep everyone on track when everyone is looking at the same sheet of music.
- Make sure your team knows where to go when they need answers. Simplify systems to streamline communication and tracking so everyone knows exactly what they should be working on and when.
- Let a little small talk in. Given the current social distancing guidelines, it’s OK to encourage some small talk at the beginning of meetings if it feels appropriate. Connection is key, so take five minutes to ask about homeschooling, pets, art projects or TV shows before you get down to business.
Increase documentation for clearer communications
Leverage software solutions, like Moovila, to increase transparency and accountability. Avoid wasting time chasing status updates by email and chats asking, “How is this task coming along?”
- Keep all project-related tasks and ad hoc work in one, centralized location so that managers have a clear picture of exactly what each team member is working on and the overall progress of each project.
- Write clear requirements for each task and be sure to include supporting documents and links to reduce the back-and-forth necessary to get started.
- Look for solutions with automation that send daily reminders around due dates and status updates. Chasing down updates becomes increasingly more difficult in remote environments, so technology can help support your managers and peers to reduce their workload.
If you are looking for new ways to increase efficiency, transparency, and accountability within your projects and teams as you transition to a remote workforce, Moovila is here to help! Reach out to our Sales Team to learn more about our solution and the extended free Test Drive opportunities we have available to teams during this challenging time.
Improving your partner experience from contract to launch.
Upward of 70% of global revenue comes from third-party channels. However, despite the numbers, indirect sales models often take the back seat to direct sales initiatives within organizations. Alliance teams are left scraping together resources and finding creative ways to get partnerships done. Organizations are leaving revenue opportunities on the table due to their lack of focus and discipline.
For example, in 2019, Microsoft announced that 7,500 new partners were joining their program each month! But as it turns out, 80% of those partners were non-transacting.
Is this similar to what your partner program looks like? How much would revenue increase if you could bump 20% of productive partnerships by even 5%?
By taking a few steps to add structure around partner ecosystems, organizations realize revenue faster and create more successful partnerships.
How Moovila streamlined and managed the alliance partner program of an HCM cloud service provider.
With the insights from Moovila, the Alliance Partner Team was able to distill their partner onboarding process down to four simplified, accurate project templates which could be used across their entire partner ecosystem to drive the relationships forward, and ultimately expedite the realization of revenue together. Additionally, Moovila improved the experience for their partners and internal teams by consolidating the number of systems required for effective communications and automating the partner journey from contract to launch.
Upward of 70% of global revenue comes from third-party channels. It’s undeniable that most organizations rely on their partner ecosystems to be a consistent source of earnings each year. However, despite funding that partners provide, the alliance and channel partner relationships oftentimes take a backseat to direct sales initiatives. That landscape is changing. In 2019, 39% of global B2B marketing decision-makers ranked improving the partner experience a top priority.
How Moovila helped a major consulting firm get a derailed ERP implementation back on track
Enterprise Resource Planning (ERP) system implementations are notorious for long-overdue timelines and inflated budgets. After a vendor’s implementation was a year past its initial deadline, one of the top five consulting firms was brought in to assess exactly what went wrong and how to drive the project to success. They partnered with Moovila to perform a full forensic investigation of the existing plan and ultimately win the seven-figure contract to implement the new plan moving forward.
An Introductory Guide to Implementing Critical Path Methodology in Project Plans
Critical Path Methodology has been around for decades and is used to manage some of the largest projects in the world.
But, until recently, it was very difficult to create and administer. New technologies have made this powerful and necessary tool more accessible to every project and program manager so they can get to their goals more efficiently and effectively.
This e-book covers the basics around the Critical Path Methodology, so you can gain a fundamental understanding of how to leverage this discipline to identify and remove unnecessary risk.
Download now to learn how to elevate your project management skills!
When it comes to delivering on-time and on-budget, Santa might be the best project manager we’ve ever known. (Yes, even Santa has to stick to a budget; someone has to pay those high heating costs up at the North Pole!)
Moovila Project Management – It’s all about the math
Moovila CEO Mike Psenka has a mission – merging the power of people and technology to fundamentally change the way work is managed and help every team find its critical path to success.
Whether a project is a few months long or a few years long, delivering on-time and on-budget to avoid a major project failure is a key concern for all stakeholders involved. Gartner estimates that 55% to 75% of all ERP projects fail to meet their objectives. If over half of projects are failing, what’s the missing link? Where are these implementations breaking down?
Moovila’s Step-by-Step Guide to Delivering Your Thanksgiving Turkey On-Time & On-Temperature
It’s you versus 16 pounds of poultry. What could go wrong? We've all found ourselves googling, “Fastest ways to thaw a turkey” at the eleventh hour leading up to deliver our Thanksgiving feast. After a busy week, just throwing the bird in the bathtub and hoping to not poison 20 of your closest family and friends seems like the best execution plan.